How to Prepare and Give a Speech

Co-authored by Deb DiSandro

Last Updated: March 23, 2024 Fact Checked

Being asked to prepare and give a speech can seem really intimidating when you've never done it before. Don't worry! You'll be a public speaking pro in no time if you follow these simple tips.

Part 1

Part 1 of 5:

Planning Your Speech

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Choose a single focused message rather than trying to cover multiple topics. Like the thesis of an essay, what you say should connect to your main point.^{[1]
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Are you speaking to children or adults? Are you speaking to people who know nothing about your topic or people who are experts on your topic? Understanding your audience will help you to target your speech appropriately.^{[2]
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A good speech answers a need that the audience has. Are you trying to make your audience laugh? Are you trying to build their morale, or are you communicating a sober and direct message so that you can change their behavior? These questions will set the mood and tone of your speech.
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Think about the setting. Is this a speech for a small group or a speech to deliver before a large audience? You may have more opportunities to interact with a smaller audience so you can add in time for things like questions. With a larger audience, you may need to stick to a firmer structure.^{[3]
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- You may even be able to redirect or add points to your speech with a smaller audience if you notice a number of them are interested in a particular subject or niche.

Part 2

Part 2 of 5:

Writing the Speech

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Write a succinct, single-sentence statement about your subject. Try to write something that will hook your audience so that you immediately grab their attention.^{[4]
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- Try starting the speech writing process by free-writing. Write as much as you can about your subject as fast as you can. Don't worry about judgment or crafting perfect sentences. Once you have your points on paper, you can start refining them and putting them in order.
- Use an anecdote or a quote. Sometimes, someone else has already said it better than you ever will. A quote, provided it hasn't been overused, can help you get things started. Just be sure to look for a quote that is surprising or unique, and always credit your source.^{[5]
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- Be cautious about opening with a joke unless you know your audience well. You may think that a joke is funny, but your audience may find it humorless or even offensive.
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Choose 3 to 5 supporting points for your topic. Make sure that your points are concise and direct.
- You can start by looking at generic sources like an encyclopedia or Wikipedia, but you need to fact check your ideas with more authoritative sources after you generally understand your subject.
- Draw on your own experience. If you have a long history with your topic, your experiences and personal stories can be great resources. Just keep these stories succinct so that you don't ramble and lose the audience's attention.
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Choose how to keep your speech on point. Decide whether you want to write out your speech or to outline the speech on index cards.^{[6]
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- Consider your comfort level with the topic. If you know the topic well and can improvise easily, then use index cards.
  - Use 1 card for the introduction. This card should include your opening statement.
  - Use 1 or 2 cards for each supporting point. Then, create 1 card for the conclusion which ties back to the main idea of your speech.
  - Write brief sentence fragments or even single words on your cards. These words or fragments should contain key phrases that remind you of what you want to say.
- If you feel insecure or don't know the subject well, write out the words of your speech exactly as you want to say them.
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Decide whether you want to use visual aids. The choice to use visual aids will depend on the size of your audience and the length of your speech. A long speech, for example, may be easier to sit through with some visuals to break it up. You may create a Prezi or a PowerPoint presentation to go along with your speech, or you may choose to use paper-based charts and graphs.^{[7]
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- Keep the visuals to a minimum. You want them to aid your speech, not to overshadow it. Always make sure your speech can stand on its own should technical problems occur.
- Make sure that the audience can read the content of your visuals. Too big is better than not big enough.
- Check the facilities of the room in which you will be speaking. If you need Internet or you need a projection screen, be sure that the facility has the equipment. Arrive to the room early to make sure everything is functional for your speech.
That way, you can cover the most important points in your speech while giving the audience a reference for the more detailed points that they can keep for later.
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Write a brief biographical introduction about yourself. Providing your credentials before your speech can help you set your tone, and give you the chance to list your credentials without bragging. Use this to let the audience get an assessment of who you are, and take the moment to introduce not only your background but your style of speaking.^{[8]
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- If someone will be introducing you before your speech, then providing this introduction beforehand will be helpful.

Part 3

Part 3 of 5:

Practicing Your Speech

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You should know how long your speech needs to be. If you can't deliver the speech within the given amount of time, then you may need to shorten it or lengthen it. Remember to include time for a Q&A period if appropriate.
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Practice your speech in front of a friend or a mirror. Practice looking up at your audience so that your eyes aren't always on your notes. Be sure to include your visual aids in your practice to make sure they are smooth.^{[9]
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- If you drive a regular commute, you can also practice a memorized speech while driving. Don't look off of notecards while on the road, though.
Pause between the sections of your speech so that your audience can digest the information.
If words sound unnatural to you or a sentence is awkward as you speak it, mark it out and edit it to make it sound natural.
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Make a video recording. Record yourself as you make the speech. Analyze your appearance, your body language and your delivery.^{[10]
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- Make sure that your gestures are natural and not too frenetic. Alternatively, don't fix your arms at your sides or keep your hands latched to the podium.
- If you make the speech to a friend or colleague and they offer constructive criticism, try to be open to what they have to say. Make sure they are familiar with your topic or industry, though, or their criticism may do more harm than good.
If you've delivered your speech in rehearsal multiple times, then you will feel much more confident on stage.^{[11]
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Part 4

Part 4 of 5:

Getting Ready the Day of Your Speech

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If you need to appear authoritative, choose formal business attire.^{[12]
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Research source} Choose a color that flatters you and keep bold accessories to a minimum.
Bring your visuals, your tablet or laptop and your speech copy.
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Ask for a sound check. If you're in a small room, ask someone to stand at the back of the room and see if he or she can hear you. In a larger facility, practice using the microphone so that your speech is neither too faint nor distorted.
- Try to arrive at your presentation well before your audience. Take the time to make sure the sound is good and run through your visual aids. If you're at a conference, you may have 15-20 minutes to prep. If you're the sole speaker, you could get there an hour in advance.
Make sure that the computer, projection screen and easels are functional and positioned so that they are visible to your audience.
You should either place them on a table for audience members to retrieve or pass them out in an organized fashion.
If your speech is lengthy, then you will need some water to moisten your throat.
Check both the front and the back of your outfit and make sure that your hair is neat and that your makeup, if you're wearing any, is not smudged.

Part 5

Part 5 of 5:

During Your Speech

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Look around the audience. Don't focus on only one person or area.^{[13]
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- Make eye contact with members of your audience. If eye contact is too intense for you, look just above their heads at a point such as a clock or a painting. Remember to look to both sides of the room. Don't favor just the right or left.
- Move your eyes around your audience so that everyone feels included in the presentation.
The natural adrenaline rush that you will have in front of your audience may make you want to speak much too quickly. And have a confident smile on your face.
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Laugh at yourself if something goes wrong. If by chance, you forget your speech, then simply say thank you and leave the stage. Your audience will find you much more easy to relate to, and you won't lose their confidence in your knowledge of your subject.
- Never leave the stage if something goes wrong, even if you feel embarrassed. Make a joke if you can, shake it off, and move forward.
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Give your audience a chance to interact with you. Ask questions. As well have them ask you questions, so you can touch up on some points that you overlooked and/or left out,)before leaving the podium at the end of your speech. Acknowledge your audience with a smile, a brief nod or a slight bow, if appropriate.^{[14]
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- Be sure to build time for any Q and A into your allotted presentation time. That way, you can control the flow of the Q and A. Then, after the last question, let your audience know, "I'd like to share one final thought with you," and deliver a powerful closer.

Samples of Persuasive Speeches

Sample Political Speech

Sample Speech Asking for Donations

Samples of Informational Speeches

Sample Orientation Speech

Sample Encouraging Speech

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How do I manage my body language while speaking?

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Stand tall and straight and, if possible, keep both feet on the ground. You can use some body gestures/movements, but not too many. Make eye contact with your audience, but don't focus on a particular person.

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How can I speak fluently?

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Just before you go on stage, you can try to memorize your speech one more time. If you have problems with stuttering, just take a deep breath and when you feel ready, continue with your speech. Also, as the article said, know what your topic is about. If you forget a part, you can still talk about it and the audience won't even know that you skipped a part.

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How can I thank people after my speech?

Terrence MacArthur

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"Ladies and gentlemen, thank you for your time and attention."

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Tips

Right before you start speaking, squeeze your butt cheeks together.^{[15]
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Research source} Public speaking author Robin Kermode suggests that this can help reduce anxiety.

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It is better to select a topic you are comfortable with. By doing so, you will be less anxious and stressed.

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Be loud and clear. Avoid the feeling of inferiority. This will boost up your confidence.

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